When there is need for funding proposal use this model: In fact, this is how to write a winning funding proposal. As a matter of fact, before you start, you need to prepare. First, you need to identify the donor agent and define your fundraising goals accordingly. Then, estimate the cost. Develop the timeline of your project. And find prospective grants. So, you can see that there is need for elaborate fundraising plan.
In fact, whether the funding grant is for a not-for-profit organization or for a small business, the process applies. In Nigeria, the new business or NGO should be registered before they can ask for a grant.
Short Grant Letter
In some cases, it may make sense to submit a short grant letter before writing a full grant proposal. This is time saving. So then, if your Grantee approves your letter and sends you a request for a formal grant proposal, you can proceed with writing a detailed proposal in response to the prospective investor request. However, you have to bear in mind that in countries like ours, grantee’s may not write back. So, you may go ahead to present your proposal. But, remember to make your cover letter catch the grantee’s attention.
The Step-by-Step Process:
It’s time for us to get on to the structure of a standard grant proposal. This is what you must adhere to. Therefore, writing process of a grant request consists of the following segments:
Proposal summary When there is need for funding proposal use this model:
Proposal summary is in fact the executive summary of the entire proposal. It may consists of two or three paragraphs summarizing the key points or objectives of the project. Therefore, here should be relevant details and specifics. He you must avoid generalizations. You should get to the point and be pragmatic and factual. As usual, this section is always the last one that you complete as it is a synopsis of the entire proposal.
Your business or organization overview:
This is the place to explain your business concept. Your business track records. Especially, your success stories. Then reproduce your company goals and philosophy. Essentially, why your company should be selected. Include a biography of key staff. Then include clients’ recommendations, letters of thanks, feedback from customers and the general public. These are must-have things to write in a grant proposal. Include also all valid industry certifications such as ISO or Quality Certifications NAFDAC registration, licenses and business and indemnity insurance details.
Furthermore, you must show that your company or organization has the capacity to deliver. Show that you have the ability to meet all deliverables from execution perspective but also all legal, safety and quality obligations. Here too you may need to attach your account or financial statements to prove that you can meet your financial commitments to your staff and contractors.
Problem statement/needs analysis or assessment:
This is where you state the purpose of the grant application. So, in this problem statement state what the problems are. Then, explain who will benefit and how the solution will be implemented. There may be need for an extensive research on the history of the underlying problem. Show previous solutions that were implemented and why it failed. Then show why your solution will make a difference.
I hope this write-up is making sense? Don’t hesitate to let us know your difficulty areas. And if possible letting us write for you. Our charges are not grievous.
Furthermore, this is where you showcase details of the desired outcome. And in a measurable successes parameters. This section is key to providing information on the benefits or results for the Grantee, community, government or client to see for their investment.
In fact, here there is need for the Key Performance Indicators to be articulated and explained with specific measurements detailed. It should also attach datelines and benchmarks and how they will be measured and against what baselines will the results be taken.
The project need to be properly designed showing skills needed for success. Show also what additional facilities needed, transport and support services to deliver the project. Then defined measures for success. Good project management discipline and methodologies with detailed requirements specified and individual tasks articulated. In fact, this project schedule will keep a good focus on tasks, deliverables and results.
This covers product evaluation and process evaluation. Also, include the timeframe needed for evaluation. It will also include who will do the evaluation including the specific skills or products needed. And also include the cost of the evaluation phase of the project.
Note that evaluation can be quite expensive and need to have entry and exit criteria and specifically focused in scope activities. All out of scope evaluation activities need to be specified to avoid them affecting the budget. Here too, solid project management discipline and methodologies will keep a good focus on evaluation tasks and results.
Furthermore, this segment of your grant proposal is for funding requirements. It goes beyond the project, total cost of ownership including ongoing maintenance, business and operational support. It may require you to articulate the projected ongoing costs (if any) for at least 5 years.
Therefore, an accurate cost model that includes all factors including inflation, specialist skills and ongoing training shall be included. Also to be included are potential future growth, decommissioning expenses when the project or the product reaches the end of life.
Project budget When there is need for funding proposal use this model
This section answered the question; how much money is required to be funded to deliver the results? Here you need to provide full justifications for all expenses. These you may present with table of services and product offered. You can also use graphs and charts to clearly and accurately specify the services.
Note that this section is very important. In fact, it’s the true meat of your grant proposal. Therefore, overcharging or having a high quote can make you lose the grant. In fact, it can be seen as profiteering on your part. However, underquoting may win you the business but you may not be able to deliver due to lack of adequate fund. In fact, this alone may jeopardize your standing with the Grantee. It’s a bad omen to underquote in the hope of “hooking” in the client. This is dangerous. It’s a game that could affect your individual or company’s brand, community standing or industry reputation. So, avoid it. Integrity still counts.
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ALL YOU MUST KNOW ABOUT WRITING A FUNDING/GRANT PROPOSAL
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Founder/Managing Partner of Complete Full Marks Consultants Ltd. An Economist turned Chattered Accountant and Tax Practitioner with over 37 years of industrial experience.