How to Improve Your Chances of Employment – To achieve this, you have to know how can you stand out during the interview process, increase your chances of getting a job interview, and how could you use the internet to improve your chances of getting a job.
If you are in this category of the unemployed, this interactive write-up which I’m taking from my earlier post, is for you. I actually want to drill you on certain working demands contained in it that you need to have so as to improve your chance of getting a job.
How to Improve Your Chances of Employment
Table of Contents
This is because there is no use of hiring you if you don’t know the common routine job activities in an office. It is centred on administrative functions. My next article on this will be on certain technical matters that stand against technical professionals while looking for job.
Yes, it’s time to follow me step after step.
(1) If you are employed as a Personal Assistant to the Managing Director (MD) of an organisation or any other higher officer, how do you go about the following activities?
- Responding to the MD’s emails, faxes, posts and other messages
- Screening and/or answering phone calls and responding to enquiries,
- Preparing correspondence, Memos, presentations, bids, proposals and other write ups on behalf of the MD
- Collate, retrieve and retire MD’s official expenditure, collating receipts and all payment documents for financial reconciliations
- Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests
- Scheduling meetings, preparing agenda and representations as directed by the MD
- Keep log of the CE’s itinerary, schedules, appointments, protocols, to do list and ensure the CE meets all her business obligations.
- Attend events/ conduct research, executive summaries, preparing papers for the MD
Perhaps you never knew these could be your work schedule. Now that you know, what should you do?
How to Improve Your Chances of Employment
(2) If you are employed as a receptionist in an office , how would you handle these functions?
- Meeting and greeting office guests
- Recording and filing meeting minutes and notes
- Ensure meetings that are cancelled are done well ahead of time
- Organising travels and preparing travel itinerary
- Recording/time keeping for staff
- Recording/time keeping for guests
- Other administrative functions
Yea. How about these ones. How can you prepare for these type pf activities in the office? If it’s a hotel business job, what difference would it make?
(3) If you are employed as a Clerk in an office – tell me how you will handle these activities?
- Schedules for meetings/Presentations and newsletters.
- Work with Senior Business Development Executive/General Manager to source and order stationery and office equipment
- Working independently or with external vendors to review, file, maintain and update data, office systems, website information and social media platforms on behalf of the CE and or Management
- Liaising with clients, suppliers and other staff as may be requested by management
- Banking and other financial transactions and dealings as directed by the CE and/or Management.
Now that you know that your functions may include these, how do you prepare for them? Remember that a clerk is an all-purpose staff. The schedule of duty will certainly be more than these in some office. Therefore get ready.
How to Improve Your Chances of Employment
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(4) If you are employed as an Administration Officer in an office explain how you will go about these activities.?
- Conduct weekly diary meetings with the CEO and other senior officers to discuss upcoming engagements, invitations and other requests.
- Working independently or with external vendors to review, file, maintain and update data, office systems, website information and social media platforms on behalf of the Management
- Liaising with clients, suppliers and other staff as may be requested by management
- Banking and other financial transactions and dealings as directed by the Management.
- Work with Senior Business Development Executive/General Manager to source and order stationery and office equipment
- Coordinate travel and accommodation requirements and ensure arrangements in place for the CE matches her specification such as drop-offs, pick-ups, hotels, airlines, activities etc
- Planning, organising and managing events as directed by CE or Management team
- Attend events/ conduct research, executive summaries, preparing papers for
- Devising and maintaining office systems, including data management, filing, etc. to ensure documents can be easily tracked
- Create and manage a database of vendors necessary to facilitate the efficiency of your position e.g. car hire services, ticketing agents, bank account officers
- Managing and supervising projects on behalf of the management
- Serve as support staff to Line Managers, their team and departments.
- Ensure all subscriptions, bills and purchases are carried out according to schedule to manage the efficient running of the office e.g. Electricity, internet, diesel etc
How to Improve Your Chances of Employment
As an Administrative officer these are some of the schedules you have to meet from time to time. Yes, you need the job, but how can you make yourself ready for a job that requires all of these. Go through it again, and you will find out that all of what is contained here from item number one to item number four could be a work schedule of an Administration Officer.
What are your take-away /home-works?
Thanks for going through these with me. Can you honestly answer the questions raised? Can you also generate some other questions for yourself? The purpose of this article is to open your eyes as to what you will be required to do in the office. My experience has shown that many fresh graduates do not know what office work entails.
READ ALSO: Application Support Officer – Recruitment
How to Improve Your Chances of Employment
If you are trained as an administration officer, accounts officer, technician, computer scientists, economists, or political scientist, etc. these job schedule could be yours. I want you to get ready before you get to the next interview hall.
If you need help do contact me. I will help make you ready for employment. Share this with your friends. A lot of people think they know. Keep in touch with this website for your regular career tips and recruitment information. They are free. Like us and follow us on our Facebook and tweeter handle. Get this job in Canada.
Deacon Anekperechi Nworgu, a seasoned economist who transitioned into a chartered accountant, auditor, tax practitioner, and business consultant, brings with him a wealth of industry expertise spanning over 37 years.
